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Monday, September 16, 2013

City’s Procurement Process Moves Online in 2014

In 2014, the City of Saint Paul will be transitioning to a new strategy to utilize our electronic resources in a smarter way.  Online and paperless procurement processes are in the works for supplier bid responses, purchase order submissions, PO tracking, and contract management!  The city and Infor (previously Lawson Software) have been busy working on the launch of a new enterprise resource planning system. 
One element of the new design is an online procurement process, which will be accessed by a new web-based Supplier Portal.  The new Supplier Portal will replace Demandstar.  The portal will become fully operational in January, but users will have the opportunity to register on the Supplier Portal in November.  
To do business with the city of Saint Paul in 2014 and beyond, businesses must be registered on the Supplier Portal.  Additional functionality will be available when the business is registered, including:
·         The ability to set up email alerts based on selected commodity codes
·         24/7 access to view opportunities, respond, change, or update responses, check on status of award, review electronic purchase orders, and more.
The city is asking vendors to communicate this new process, especially the change to electronic purchase orders, to their teams.  Vendors are asked to review internal business processes to ensure that they are able to receive, process, and submit electronic documents to and from the City of Saint Paul.  For additional questions about the new Supplier Portal, please email contractservices@ci.stpaul.mn.us. 
The city looks forward to sharing more exciting news about the new paperless procurement process in the coming weeks and months.

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